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My Plan For Selling Weekend Camp

I’ve been working on a plan to sell our weekend trip to Southwind, so we fill all our spots quickly. Here’s what we’re planning to do.

1. Pray about it a lot!
2. Announce at Club – We started doing that last night. Our camp dates are Dec. 3-5 & the 4th is an SAT test date. So it’s really important to communicate that to kids. We’ve all had kids who turn in their deposit and then realize the week before camp that they can’t go because of the test. If your camp weekend has a test, talk to kids & parents & let them know the other test dates – Oct. 9, Nov. 6, & Jan. 22.
3. Get fliers in kids hands ASAP & give them your cell phone number so their parents can call you with questions. This is important for all our new kids who are excited about Young Life. It’d be great if they were some of the first to sign up. It’s not bad to talk 2nd, 3rd, or even 4th timers to weekend camp, but let’s give the newbies a chance.
4. Create a Facebook event for from your Club’s Facebook group. If you don’t have a Facebook group for your Club, create one before you do the event. You can upload a pdf file of the flier into Google Docs, make it public, and then put the link in the information of your event. That way kids can download the flier straight from the event page.
5. Email kids & parents and attach a camp flier in pdf form. (about 2 months out.) This requires you to have email addresses. We’ve done a good job of getting club card info put in and we have last year’s camp spreadsheet with student & parent email addresses. I’ll send out an email letting them know to save those dates for Polar Bear Weekend, I’ll tell them about the SAT test, and I’ll let them know that spots are going to go fast, which they will. Most parents want their kids to go to camp, so communicating directly with them is important. I’ll probably do different emails for new parents than I do for parents who have had kids involved already.
6. Text kids an hour or 2 before each Club/Campaigners & remind them to bring their fliers & money. If they forget, offer to go to their house to pick them up.

Finally, let me say a word about Google Docs. We’re using it for everything – camp sign-ups, club cards, club plans, music, etc. It’s great because the whole team can see it and even edit it if they have the rights, but it’s not public. We’ve kept our camp sign ups & club cards on their for the past few years, which makes it really easy when it comes to going from year to year. We can copy & paste a lot of that information.

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